I’m currently giving paper another go. I’ve been testing ideas the last week and have my planned structure for an 8 week trial.
I have digital planning and task assignments occurring at work in excel plans, Asana, and other pm tools depending on the org I’m interacting with. Paper will be the hub to capture, organize, and prioritize all of the inputs.
I will use a digital calendar and note upcoming items on paper. Random thoughts will still be captured via drafts, dictation, etc. and transferred to the relevant place in the evening.
My journal will stay digital as I like my system of referencing previous entries. If i was journaling on paper it would be in a separate notebook in case of notes being taken for a legal hold.
Long term lists will be stored in ulysses and ideas that I want to save will be typed up there at review points or before moving notebooks. Work notes and critical project information will get put in the relevant internal systems.
I have separate sheets for each project I have and a generic sheet for each functional area - random work items, one off house stuff, etc.
I’ve been using the 12 week year over the last 8-9 months and I have found it to be too long of a window for the pace that my life is shifting, particularly the day job. I’m stealing Shawn Blanc’s 6 weeks + 1 week catchup + 1 week down concept, but running it with the scorecards and trackers of the 12 week year. So, I have one work objective, one home / family objective, and one health objective to get done in the next 6 week block.
I have one sheet with the top level goals for each of those blocks and the summary score card. I have a separate sheet for each objective with what needs to be done to meet items. I am then building a weekly layout that has the items that need to be accomplished for each of those objectives on one page and other items that need to be done this week on the right page. I’m expecting to rewrite the objective sheets and project sheets regularly and obviously produce a new weekly sheet each week.
Each night I’m building a daily list for the next morning. This includes looking at the weekly list focusing on the key objectives first and then grabbing items from the other list based on due date, priority, etc. Occasionally, I’ll rough out a day’s schedule as a sidebar.
I’m using something similar to the future planner from Bullet Journaling to capture items for future months and a waiting on / committed to sheet to track due dates of items in one central place.
Work meeting notes are generally taken on a legal pad and will type up what is necessary to keep and add relevant details / tasks to appropriate project sheets. The notes are then shredded. Thinking through projects is being done in the main notebook other non-day job notes are take in the main notebook.
There is a daily evening review of the key objective list, weekly list, waiting on / committed to list and random catch lists for items. Weekly review will involve parsing through all of the above mentioned lists and active project lists to assemble the new weekly.
Currently using one the giant sized baron fig confidant’s, a field note while out, and baron fig dot grid post it notes for all of the things that one would use sticky notes for. I like to write my main focus for the day on the post it and place it over the remaining list, so when I wake up in the morning and open the book all I can see is the most critical item. Also use them on my blackboard when thinking through a project.
It could be the new system honeymoon phase, however I already feel more in control of what I have going on and have cut down on what I’m trying to do in a day. Hopefully that lasts.
Starting a 6-8 week year tomorrow operating this way and will see how it shakes out.