Is there something in Todoist that you find intriguing? The only thing I can think of is collaboration when sharing lists with others.
I’m surprised you haven’t gotten worn down from hopping between different productivity apps. If I remembered, you were on OmniFocus then switched to a paper system and now you’re on Todoist?
Or is there some kind of magical bullet that you’re trying to find to solve a problem? Sometimes it’s not the app that will solve a problem but a workflow that can address at least 80% of the problem.
Then I can forget about it. I use the weekly review to make sure that my lists are updated to reflect the new weekly reality. Then I can focus and work on the current Big Rock that’s sitting in front of me. I’m confident in the fact that everything else can be kept on the back burner. I’m confident that I can always check my Due perspective to make sure I don’t miss any deadlines (bill payments, promised delivery date for a product/project).
The weekly review is crucial in controlling my disorganized mess.
With the most important things in life such as exercise and weekly review, I schedule an appointment with myself. I don’t let anything else move that appointment. If I have a dentist appointment at 9 am on Monday, I’m gonna make sure that no other emergencies will dissuade me from that 9 am appointment. I have my weekly review time block kept protected and safe from rescheduling. Going to the gym is also an appointment that must be kept.
OmniFocus keeps my available next actions that I can do. But if I really want a particular project or task done, I make an appointment on my calendar and stick to it.
My OmniFocus (or whatever task manager) list is useless until I intentionally schedule a project or group of tasks. I have an Admin hour where I just work on anything in my Admin Actions perspective. I have my Big Rock hour where I intentionally work on one of my Big Rock projects. Or I might dedicate one hour to just one task (tagging and archiving my new photos for the week).
I’m getting better at creating appointments in my calendar and honoring them. This gives me the time to say “I’m gonna work on these tasks at this time. Everybody can bugger off.”
But I do try to make sure the appointments are during times of least traffic. My daily and weekly review are during slow times of the workday. My Deep Work time for Big Rocks are hopefully during slower times. I try to arrange my work environment so that I have cover. I have other people who can take over certain duties and interruptions while i do the Deep Work.
Maybe making sure the calendar works for you would help? Then making sure you update your digital lists via the review workflow would help?